DIRECTORS' NOTES & STATISTICS
DIRECTORS’ NOTES
The regular meeting of the Board of Directors of Intercounty Electric Cooperative Association was held Friday, July 28, 2023, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, Tom Fleener, James R. Swindell, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, Regina Zervos, and Angela L. Mallery.
The meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, Attorney Christiaan D. Horton, Director of Operations Billy Cordsmeyer, Director of Engineering Dalton Clayton, Director of Accounting and Finance Sarah Akers, Director of Member Services Karen McNew, Director of Communications Heather Satterfield, Director of Human Resources Amy Smith, Director of Information Technology Michael Weakly and Director of Safety/Loss Control and Right of Way Alan Quick.
In addition to regular business the Board of Directors:
Approved 83 capital credit assignments to their designated assignees; Appointed Samuel S. Auxier as the voting delegate and Doug Lane as the alternate for the August 2, 2023 NRECA Director election; Reviewed Policy #106 relating to Director Duties and Standards of Conduct; approved closing offices for All Employee training day October 30; and set the 2024 Annual Meeting date for Friday, June 28, 2024.
Other meetings attended by the Directors and Chief Executive Officer during the month of July were: the AMEC Executive Committee meeting attended by Samuel S. Auxier; the AMEC Directors’ Conference attended by Doyle E. Bradford, Charles M. Manier, and Samuel S. Auxier; NRECA Summer School West attended by Doyle E. Bradford; the District V meeting attended by Samuel S. Auxier; the NRECA Legal Seminar attended by Tom Fleener; the Sho-Me board meeting attended by Matthew A. Duncan and Doug Lane; and IECA Strategic Planning attended by Samuel S. Auxier, Doyle E. Bradford, Matthew A. Duncan, Tom Fleener, Doug Lane, Angela L. Mallery, Charles M. Manier, Michael H. Smith, James R. Swindell, and Regina Zervos.
DIRECTORS’ NOTES
The regular meeting of the Board of Directors of Intercounty Electric Cooperative Association was held June 16, 2023, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, Tom Fleener, James R. Swindell, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, Regina Zervos and Angela L. Mallery.
The meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, and Attorney Christiaan D. Horton.
In addition to regular business the Board of Directors: approved 14 capital credit assignments to their designated assignees; approved updates to Policy #103; approved the quarterly pension plan payment; approved directors Doyle E. Bradford and James R. Swindell to attend the Region 8 Meeting; and approved a resolution to consider adoption of standards addressing the Public Utility Regulatory Policies Act regarding Demand-Response practices and Electric Vehicle Charging Programs.
The re-organizational meeting of the Board of Directors of Intercounty Electric Cooperative Association was held June 23, 2023 with the following directors in attendance: Matthew A. Duncan, Regina Zervos, Tom Fleener, Doyle E. Bradford, Charles M. Manier, Samuel S. Auxier, Michael H. Smith, James R. Swindell and Angela L. Mallery. The meeting was also attended by Attorney Christiaan D. Horton and Assistant Secretary Jill Stoner.
During the re-organizational meeting the Board of Directors elected Matthew A. Duncan as President, Samuel S. Auxier as Vice President, Tom Fleener as Secretary-Treasurer, and Jill Stoner as Assistant Secretary.
Other meetings attended by the Directors, Chief Executive Officer, and Attorney during June were: the AMEC Board meeting attended by Samuel S. Auxier and Doug Lane; Director Summer School East attended by Angela L. Mallery and Regina Zervos; the IECA Annual Meeting attended by Matthew A. Duncan, Samuel S. Auxier, Tom Fleener, James R. Swindell, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, Regina Zervos, Angela L. Mallery, Doug Lane and Attorney Horton; and two Sho-Me Board meetings attended by Matthew A. Duncan and Doug Lane.
DIRECTORS’ NOTES
The regular meeting of the Board of Directors of Intercounty Electric Cooperative Association was held Friday, May 25, 2023, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, Tom Fleener, James R. Swindell, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, Regina Zervos and Angela L. Mallery.
The meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, Attorney Christiaan D. Horton, Director of Operations Billy Cordsmeyer, Director of Engineering Dalton Clayton, Director of Accounting and Finance Sarah Akers, Director of Member Services Karen McNew, Director of, Director of Human Resources Amy Smith, and Director of Safety/Loss Control & ROW Alan Quick.
In addition to regular business the Board of Directors: approved 20 capital credit assignments to their designated assignees; approved the spring surplus sale; approved participation in the CFC System Integrity Fund for FY2024; recertified Angela L. Mallery as the voting delegate and Doug Lane as the alternate for the NCSC Annual Meeting; re-elected Samuel S. Auxier as the AMEC State Board Member and Annual Meeting Voting Delegate and Doug Lane as the Alternate State Board Member and Alternate Annual Meeting Voting Delegate; approved membership to the Missouri State Fair Foundation; set the date for the Foundation Annual Meeting; approved attendance of the 2023 Legal Seminar by Tom Fleener and Attorney Christiaan Horton; and approved attendance of NRECA Summer School West by Doyle Bradford.
Other meetings attended by the Directors and Chief Executive Officer during May were: The Associated Electric Annual Meeting attended by Samuel S. Auxier, Doyle E. Bradford, Matthew A. Duncan, Doug Lane, and Michael H. Smith; the AMEC Executive Committee meeting attended by Samuel S. Auxier; the District V meeting attended by Samuel S. Auxier and Doug Lane; the Sho-Me Power Annual meeting and the AECI Update meeting attended by Samuel S. Auxier, Doyle E. Bradford, Tom Fleener, Doug Lane, Charles M. Manier, and James R. Swindell; and the AMEC Managers’ Conference attended by Doug Lane.
DIRECTORS’ NOTES
The regular meeting of the Board of Directors of Intercounty Electric Cooperative Association was held Friday, April 28, 2023, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, Tom Fleener, James R. Swindell, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, Regina Zervos and Angela L. Mallery. The meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, Attorney Christiaan D. Horton, Director of Operations Billy Cordsmeyer, Director of Engineering Dalton Clayton, Director of Accounting and Finance Sarah Akers, Director of Member Services Karen McNew, Director of Communications Heather Satterfield, Director of Human Resources Amy Smith, Director of Information Technology Michael Weakly and Director of Safety/Loss Control and Right of Way Alan Quick.
In addition to regular business the Board of Directors: approved the proposal from Guernsey Engineers/Architects/Consultants for the 2023 Cost of Service study; approved the budget for livestock purchases during the 2023 fair season; approved 18 capital credit assignments to their designated assignees; approved the 2022 financial audit. approved the patronage capital allocation for 2022; approved 219s and Special Equipment summaries; designated Angela Mallery as the CRC voting delegate and Doug Lane as the alternate; and approved Angela L. Mallery, Regina Zervos, and James R. Swindell attending 2022 Director Summer School.
Other meetings attended by the Directors and Chief Executive Officer during April were: The Sho-Me Board Meeting attended by Matthew A. Duncan and Doug Lane; the AMEC Board meeting attended by Samuel S. Auxier and Doug Lane; the AMEC Legislative Fish Fry attended by Doug Lane; and the NRECA Legislative Conference attended by Doyle E. Bradford, Matthew A. Duncan, Tom Fleener, and Doug Lane.
DIRECTORS’ NOTES
The regular meeting of the Board of Directors of Intercounty Electric Cooperative Association was held on Thursday, March 30, 2023, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, James R. Swindell, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, and Angela L. Mallery. Directors Tom Fleener and Regina Zervos attended via telephone conference call.
The meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, Attorney Christiaan D. Horton, Director of Operations Billy Cordsmeyer, Director of Engineering Dalton Clayton, Director of Accounting and Finance Sarah Akers, Director of Member Services Karen McNew, Director of Communications Heather Satterfield, Director of Human Resources Amy Smith, Director of Information Technology Michael Weakly, and Director of Safety and Loss Control/Right of Way Alan Quick.
In addition to regular business the Board of Directors: Approved new policy 317 – Nepotism – Director Qualifications and approved a new Fee Schedule correlating to updates made to Policy 316 Temporary Service Construction and Policy 317 New Permanent Service; Approved distribution of Sharing Success funds to local foster care assistance organizations; approved 40 capital credit assignments to their designated assignees; approved the quarterly pension payment; appointed the Nominating Committee members; nominated Matthew A. Duncan as IECA’s representative on Sho-Me Power’s board of directors; designated Matthew A. Duncan as the Sho-Me Power voting delegate and Doug Lane as alternate; approved the banking resolution and account agreements for Security Bank of the Ozarks; and recognized annual training completion on the Language Access Plan.
Other meetings attended by the Directors and Chief Executive Officer during March were: AMEC Executive Committee Meeting attended by Samuel S. Auxier; the Sho-Me Board Meeting attended by Matthew A. Duncan and Doug Lane; the District V meeting attended by Samuel S. Auxier and Doug Lane; and NRECA Annual Meeting attended by Samuel S. Auxier and Doug Lane.
DIRECTORS’ NOTES
The regular meeting of the Board of Directors of Intercounty Electric Cooperative Association was held February 24, 2023, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, James R. Swindell, Tom Fleener, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, Regina Zervos, and Angela L. Mallery. The meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, Attorney Christiaan D. Horton, Director of Operations Billy Cordsmeyer, Director of Engineering Dalton Clayton, Director of Accounting and Finance Sarah Akers, Director of Member Services Karen McNew, Director of Communications Heather Satterfield, Director of Human Resources Amy Smith, and Director of Safety/Loss Control and Right of Way Alan Quick.
In addition to regular business the Board of Directors: approved updates to Policy #316 Temporary Service Construction effective April 1, 2023; approved updates to Policy #521 Nepotism; approved entering a broadband collaboration agreement with Sho-Me Technologies; approved two bylaw amendments for presentation to members at the 2023 Annual Meeting; approved 54 capital credit assignments to their designated assignees; appointed five election tellers for the 2023 Annual Meeting; and approved closing low activity bank accounts.
Other meetings attended by the Directors and Chief Executive Officer during February were: The Sho-Me Board Meeting attended by Matthew A. Duncan and Doug Lane; the AMEC Board Meeting attended by Samuel S. Auxier and Doug Lane; the Audit/Finance Committee meeting attended by Tom Fleener, Angela L. Mallery, Doyle E. Bradford, and Matthew A. Duncan; and the NRECA Directors’ Conference attended by Samuel S. Auxier, Doyle E. Bradford, Angela Mallery, Charles M. Manier, and Regina Zervos.
DIRECTORS’ NOTES
The regular meeting of the Board of Directors of Intercounty Electric Cooperative Association was held January 27, 2023, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, Tom Fleener, James R. Swindell, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, Regina Zervos, and Angela Mallery. The meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, Attorney Christiaan D. Horton, Director of Operations Billy Cordsmeyer, Director of Engineering Dalton Clayton, Director of Accounting and Finance Sarah Akers, Director of Member Services Karen McNew, Director of Communications Heather Satterfield, Director of Human Resources Amy Smith, and Director of Safety/Loss Control and Right of Way Alan Quick.
In addition to regular business the Board of Directors: approved updates to Policy 317: New Permanent Service, Part C: Calculation of CIAC Fee for Line Extension to Permanent Services to be effective April 1, 2023; approved 72 capital credit assignments to their designated assignees; approved revising the 2023 Rebate Program to include Variable Frequency Drive Motors for HVAC Pumps and Fans; set the Nominating Committee date for Tuesday, April 4, 2023; approved a corporate contribution to the AMECPAC; approved the expenditures associated with the Auxiliary dinner meeting to be held in April 2023; approved Matthew A. Duncan, Tom Fleener, Samuel S. Auxier, Doyle Bradford, and Doug Lane to attend the NRECA Legislative Conference in Washington, D.C. in April 2023; approved the all employee training day to be held in October 2023; and approved the employee Christmas party to be held in December 2023.
Other meetings attended by the Directors and Chief Executive Officer during January were: the Sho-Me Board Meeting attended by Matthew A. Duncan and Doug Lane; the District V Meeting attended by Samuel S. Auxier; the AMEC Executive Committee meeting attended by Samuel S. Auxier; and the State Legislative Conference attended by Matthew A. Duncan, Samuel S. Auxier, Tom Fleener and Doug Lane.
DIRECTORS’ NOTES
The regular meeting of the Board of Directors of Intercounty Electric Cooperative Association was held Friday, December 23, 2022, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, III, Tom Fleener, James R. Swindell, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, and Gina Zervos. The meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, Attorney Christiaan D. Horton, Director of Operations Billy Cordsmeyer, Director of Engineering Dalton Clayton, Director of Accounting and Finance Sarah Akers, Director of Member Services Karen McNew, Director of Communications Heather Satterfield, Director of Human Resources Amy Smith, Director of Information Technology Michael Weakly and Director of Safety and Right of Way Alan Quick.
In addition to regular business the Board of Directors: approved updates to Policy #521 Nepotism and approved new policy #528 Telecommuting & Remote Work; approved revisions to a community development loan; approved the Projected Budget for Fiscal Year 2023; approved the 2023 Fee Schedule; approved the 2023 Rebate Program; approved 17 capital credit assignments to their designated assignees; approved the quarterly pension plan payment; approved a one year extension of the contract with The Whitlock Co. as the Cooperative auditor; recognized the NRECA Compensation Study Results; approved the ERISA Wrap Welfare Benefit Plan Amendment; certified Angela L. Mallery as the NRTC voting delegate and Doug Lane as the alternate; and approved contribution to the NRECA International Fund
A special meeting board meeting was held Friday, December 16, 2022, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, III, Tom Fleener, James R. Swindell, Charles M. Manier, Michael H. Smith, and Gina Zervos. The special board meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, Director of Operations Billy Cordsmeyer, Director of Engineering Dalton Clayton, Director of Accounting and Finance Sarah Akers, Director of Member Services Karen McNew, Director of Communications Heather Satterfield, Director of Information Technology Michael Weakly and Director of Safety and Right of Way Alan Quick. During the special meeting, directors reviewed the proposed 2023 budget, approving the residential kWh rate to take effect April 1, 2023 as well as a new rate for Pole and Light Installation effective January 1, 2023.
Other meetings attended by the Directors and Chief Executive Officer during December were: The AMEC Board Meeting attended by Samuel S. Auxier and Doug Lane; and the Sho-Me Board Meeting attended by Matthew A. Duncan and Doug Lane.
DIRECTORS’ NOTE
The regular meeting of the Board of Directors of Intercounty Electric Cooperative Association was held November 28, 2022, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, Tom Fleener, James R. Swindell, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, Gina Zervos and Angela L. Mallery. The meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, Attorney Christiaan D. Horton, Director of Operations Billy Cordsmeyer, Director of Engineering Dalton Clayton, Director of Accounting and Finance Sarah Akers, Director of Member Services Karen McNew, Director of HR Amy Smith, Director of Communications Heather Satterfield and Director of Information Technology Michael Weakly.
In addition to regular business the Board of Directors: approved 19 capital credit assignments to their designated assignees; approved conducting a special board meeting to discuss the 2023 budget; approved Doyle E. Bradford, Tom Fleener, Samuel S. Auxier, and Doug Lane to attend the 2022 NRECA PowerXchange; certified Doug Lane as the NRECA Voting Delegate and Samuel S. Auxier as the alternate; approved closing offices at 11AM Friday, December 9, 2022 for an all-employee event; Recognized the Sho-Me authorized individuals; and approved banking documents.
Other meetings attended by the Directors and Chief Executive Officer during November include: The AECI Fall Managers’ Meeting attended by Doug Lane; the Sho-Me Board Meeting attended by Matthew A. Duncan and Doug Lane; AMEC Executive Committee Meeting attended by Samuel S. Auxier; and NRECA Directors’ Training courses attended by Angela Mallery.
DIRECTORS’ NOTES
The regular meeting of the Board of Directors of Intercounty Electric Cooperative Association was held October 28, 2022, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, Tom Fleener, James R. Swindell, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, Gina Zervos and Angela L. Mallery. The meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, Attorney Christiaan D. Horton, Directors of Operations Charles Hicks and Billy Cordsmeyer, Director of Engineering Dalton Clayton, Director of Accounting and Finance Sarah Akers, Director of Member Services Karen McNew, and Director of Information Technology Michael Weakly.
In addition to regular business the Board of Directors: recognized Director James R. Swindell for attaining the Director Gold training certification; approved 24 capital credit assignments to their designated assignees; approved 219s and Special Equipment summaries; approved attendance of the 2022 Directors’ Winter School by Doyle E. Bradford, James R. Swindell, Gina Zervos, and Charles M. Manier; approved implementation of the 2022 Revenue Deferral Plan; and approved retirement of capital credits.
Other meetings attended by the Directors and Chief Executive Officer during October were: The District V meeting attended by Samuel S. Auxier and Doug Lane; the AMEC board meeting attended by Samuel S. Auxier and Doug Lane; the AMEC Annual meeting attended by Matthew A. Duncan, Samuel S. Auxier, James R. Swindell, Tom Fleener, Angela Mallery, and Doug Lane; Legislative Fish Fry attended by Matthew A. Duncan, Doyle E. Bradford, Angie Mallery, and Doug Lane; Sho-Me board Retreat attended by Matthew A. Duncan and Doug Lane; the Sho-Me board meeting attended by Matthew A. Duncan and Doug Lane; NRECA Regional Meeting attended by Doyle E. Bradford, James R. Swindell, and Samuel S. Auxier.
DIRECTORS’ NOTES
The regular meeting of the Board of Directors of Intercounty Electric Cooperative Association was held Friday, September 23, 2022, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, Tom Fleener, James R. Swindell, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, Gina Zervos and Angela L. Mallery. The meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, Attorney Christiaan D. Horton, Director of Operations Charles Hicks, Interim Director of Engineering Dalton Clayton, Director of Accounting and Finance Sarah Akers, Director of Member Services Karen McNew, Director of Communications Heather Satterfield, Director of Human Resources Amy Smith, Director of Information Technology Michael Weakly and Safety and Loss Control Specialist Alan Quick.
In addition to regular business the Board of Directors:
Approved the St. James Livestock Fair Auction Bid; approved distribution of Sharing Success funds to local food pantries; approved insurance renewal rates for 2023 with United Health Care as the administrator, HCC as the Stop Loss Carrier, and The Hartford to provide short and long-term disability coverage; approved 29 capital credit assignments to their designated assignees; approved the Surplus Vehicle sale to be held in November 2022; approved the quarterly pension plan payment; adopted the 5 Year Hazard Mitigation Plan; appointed Doyle Bradford as the CFC voting delegate and James R. Swindell as the alternate for the October 2022 CFC District Meeting; and approved establishment of cash accounts for grants.
A special board meeting was held Wednesday, September 28, 2022, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, Tom Fleener, James R. Swindell, Doyle Bradford, Charles M. Manier, Michael H. Smith, Gina Zervos, and Angela L. Mallery. The special board meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, Attorney Christiaan D. Horton, Director of Operations Charles Hicks, Interim Director of Engineering Dalton Clayton, Director of Accounting and Finance Sarah Akers, Director of Member Services Karen McNew, Director of Communications Heather Satterfield, Director of Human Resources Amy Smith, Director of Information Technology Michael Weakly and Safety and Loss Control Specialist Alan Quick. During the special meeting, the Cost of Service Study results were presented by Fisher Arnold and the Broadband Feasibility Study results were presented by NRTC.
Other meetings attended by the Directors and Chief Executive Officer during September were: the AMEC Executive Committee Meeting attended by Samuel S. Auxier; AMEC Managers Conference attended by Doug Lane; NRECA Director Courses attended by Angela L. Mallery; and Insurance Committee Meeting attended by Matthew A. Duncan, Tom Fleener, Samuel S. Auxier, Angela L. Mallery and Doug Lane.
DIRECTORS’ NOTES
The regular meeting of the Board of Directors of Intercounty Electric Cooperative Association was held Friday, August 26, 2022, with the following directors in attendance: Matthew A. Duncan, Samuel S. Auxier, Tom Fleener, James R. Swindell, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, Gina Zervos, and Angela L. Mallery. The meeting was also attended by Chief Executive Officer Doug Lane, Assistant Secretary Jill Stoner, Attorney Christiaan D. Horton, Director of Operations Charles Hicks, Interim Director of Engineering Dalton Clayton, Director of Accounting and Finance Sarah Akers, Director of Member Services Karen McNew, Director of Communications Heather Satterfield, Director of Human Resources Amy Smith, Director of Information Technology Michael Weakly, and Director of Safety and Loss Control/Right of Way Alan Quick.
In addition to regular business the Board of Directors: Approved continuing with The Whitlock Company as the cooperative’s external audit company; approved renewing the United Healthcare Silver Sneakers Supplement and Prescription Drug insurance plan for 2023; approved 24 capital credit assignments to their designated assignees; approved the purchase of the Cooperative’s leased electric vehicle; approved pursuing additional information on the Online Utility Exchange; approved issuance of a letter of support for the incubator project.
Other meetings attended by the Directors and Chief Executive Officer during the month of August were: AMEC Board Meeting attended by Samuel S. Auxier and Doug Lane; AMEC Regulatory Compliance Committee Meeting attended by Doug Lane; the Intercounty Charitable and Educational Foundation Annual Meeting attended by Matthew A. Duncan, Samuel S. Auxier, Tom Fleener, James R. Swindell, Doyle E. Bradford, Charles M. Manier, Michael H. Smith, Gina Zervos, Angela L. Mallery, Doug Lane and Christiaan D. Horton; and the Intercounty Charitable and Educational Foundation Board Meeting attended by Doug Lane and Christiaan D. Horton.